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Automated Group Registration Based on Form Responses

Using auto-register to populate small groups based on form questions in Churchteams

Oftentimes, registration responses indicate that a person needs to be transferred into another group based on the answer they chose from a drop-down menu.    Automated group registration will automatically copy the person to another group based on their response to a registration attribute.
 
Bonus Benefits:  When someone chooses a registration response that auto-registers them into another group, all the functionality of registration settings applies to this registration as well. This includes: 
  1. The leader of the new group can be automatically notified that someone has been added to their group.
  2. A customized email for registering for this new group can be sent to them. 
  3. Registration attributes from the original group are copied to the new group.
Note: Payment options and other customized form fields that you may have in the "copy to" group will not apply to the automated registration.
 
Here's an example of how it will work:  
  • Let's say you have a registration group called "Digital Connection Card."  In the form, there is a registration field, asking, "What ministry area interests you?"  The drop-down menu includes 4 choices: Children's Ministry, Student Ministry, Life Group Leadership, and Hospitality.  A volunteer group is created for each of these choices (these are the "auto register for" groups).

    If a registrant selects an interest in Children's Ministry, they will then be auto-registered into (copied into) the volunteer group for Ministry Connection Children, and that leader notified to follow up. The registrant stays in the original group they registered into, but is also added into the auto-register group.

 How to set up Automated Group Registration. 

  1. Create the registration group (following the example above, this would be your Connection Card group)  and the auto-register groups (the Volunteer Interest Groups).
  2. In the main registration group, go to Registration > Settings.
  3. In section 3 - Form Questions, click the "Customize Registration Fields" button. The Field type will be Dropdown List.  Give the field a name, such as "What ministry area interests you?"  Click Save.  Next you'll add the dropdown list options.
  4. When you create the dropdown list, you will see the option to link the response to another group.

Screenshot 2026-04-29 162958

As the person registers, they do not see the secondary registrations.  The form is kept simple by using a singular question to do a great deal of organization for ministry leaders behind the scenes.

Auto registration is a great tool for VBS registrations.  Adding an age, date of birth, or grade completed attribute could be used to auto-register children into the classes you set up.

Here is a 2 minute video to show you how it works.