How do I set up a registration in Churchteams?

Registration (and registration payments) can be added to any group - making it easy for any group to become an event.

  • To create a registration, you must first start with a group.  The registration is then added on to the group.  So, if you have not already, create the group.  Whether this is a class, event, or just a group for tracking, we always start with groups!
  • From the group page, click the blue "Registration" button, then "Settings".  
    Registration - Settings
  • You'll find the link for this registration form at the top of the page, in the green highlighted bar.  Use this link on your website or in emails inviting people to register.  If you are subscribed to Text-to-Church, enter a KEYWORD that you want people to text to your Text-to-Church number in order to complete the form from their phone.
    Registration - Keyword and Link-1
  • If you want to include custom messages to registrants, such as instructions or completion messages, there are boxes for these on this page.
    Registration Messages
    *We recommend that you UNcheck the "Include Group Information" option at the top of the Registrant confirmation email area unless this registration is for a class that will be meeting regularly.  
  • To add questions to your registration form (registration fields), select either member attributes or registration fields from the Registration Fields drop-down menu near the bottom left of the page. 

    Screenshot 2024-02-08 at 2.51.15 PM
    • To add a new question/field that is not already on the list, click "Customize Registration Fields," located to the right. 
    • On the Customize Group Registration Fields page, click the  New Registration Field button.  There are several field types, the most common being drop-down or text field.  The field name is the question you are asking, such as T-shirt size or Address.
    • Once you've created all your custom fields, click "Back to Registration Settings" and scroll down to the bottom of the Settings page again to select the newly created field from the drop-down menu. 
  • Once you've completed setting things up, you can copy the green link at the top of the page to post in your website or send in an email or social media.  

Registration Payments

For very basic payments, use the "Registration Cost (per person)" at the top.  But for more complex payments, use the "Custom registration fields" at the bottom.  If using the custom fields, it is most likely you won't need to use the registration cost field at the top. 

Registration Payment

Registration payments are tracked by the actual group name. To see a report of payments for a group, go to Reports > Financial, select Registration Payment Summary or Registration Payment Details. The payments are deposited into your same account but they are not tracked by a funds/designation in the way contributions (tax-deductible donations) are.  Instead, they are tracked by the event name.

Click HERE for a comprehensive video that goes over several registration scenarios.  Check out the chapter (bottom right corner) on Connection Card (24:58) to see how to use the auto-register feature.