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Check-In

An overview of the setup and implementation Check-in

"How do I set up check-in for our church?"  The answer to that question is dependant on your technology configuration and specific needs for each ministry using Check-In.  This tutorial will walk you through the decisions you need to set up a Check-in that is right for you.  

Want to go straight to the Settings?

Customizing the Check-in Settings

Label Printer Information

Video Resources

 

There are are lot of ways to do Check-in in Churchteams.  You can use our App, hosted stations, kiosks, mobile greeters, self check-in stations, and/or texting.  Here is a diagram of all the options.

CheckinComp3

For this article we will focus primarily on children's ministry check-in, but we will include options for youth, adult and all family options.

DECIDE

Numbers: First, make sure you know your attendance history.

  1. How many children do you plan to check-in in a week?  This helps you plan for supplies and hardware.  
  2. How many children do you check-in for your largest session or Sunday School hour?  We recommend at least two label printers  or one label printer for each 35 to 40 kids that check-in.

Space: Now that you have an idea about how many label printers you need, think about your space and where you want parents to check in their children and pick up name tags.  People are standing up, so make sure the table or shelf is the right height.  

Method: Next you need to determine how you want people to check-in. You can use one or a combination of the following options:

  1. Check in from the App.  Once the app is installed, anyone in your database can check into their classes or services with the tap of a button.
  2. Text-to-Check-In. People simply text the word CHECK or CHECKIN to your Text-to-Church number, then check the whole family into available classes or services all in one screen. **When you start a Printer station, check the option "Use for Text to Check-in".  
  3. Check-In Station.  A check-in center, kiosk, stand up table or shelf is also common.  These typically are one computer with a label printer attached.  By choosing to Start a Printer station (see image below), you can set the computer up as the connector/driver from other devices to the label printer.  
  4. Tablet.  It doesn't matter if you mount iPads or other tablets near the label printer or make them mobile, login to do check-in and choose the "Use a Printer Station" option to make the tablet a screen that connects to the computer driving the label printer.
  5. Text-to-Attend - Best for one texter to simply text that they are there.
  6. Text-to-Me - Best for leaders to quickly access and take attendance from a group roster on their phone.

Checkin5

IMPLEMENT

In general, here are the five steps to implementing Check-in.

  1. Create your groups/classes/worship services.  Create the groups you want people to check into.  (Think of all your children's classes, worship services, youth classes & serving teams, adult classes & serving teams for which you want to track attendance.)
  2. Get your equipment.  We currently recommend any Windows 10 based (or later) PC, Brother QL 820W wireless (even battery if you want) or Dymo Turbo 450  for USB label printers, and any tablet. HERE is a detailed article on recommendations!
  3. Set up your label printers.  Follow the instructions listed on the Label Printer Info/Recommendations page.  We recommend using Chrome or Microsoft Edge as the browser for Check-in.  
  4. Customize your Setup.  Go to Check-In > Views/Settings.  From here, by either adding a new View or choosing an existing View, you are able to customize your security label options and check-in screens. 
  5. Link Groups to the Check-in View.  Clicking the Groups link on Check-In Views/Settings page allows you to  choose the classes, teams and worship services that people will be able to check in to using that View.
  6. Bookmark login link.  Make it easy to start check-in by putting an icon on the desktop of your check-in computer and any tablets.  You will find the correct steps for adding the check-in icon to your desktop in the Setup section of our Check-In Knowledge Base.

For more details on specific questions related to implementation and use of Churchteams Check-in, check out our Knowledge Base Articles and/or sign up for the Check-in webinar. Once you have everything set up, be sure to test it with a quick practice run.  

 

VIDEO RESOURCES

Check-in Webinar - With outline and transcript

Kick-Start Guest Registration and Check-in - Short setup and overview